CARD

  • Corporate Administrative Assistant

    Job Locations US-CA-Woodland Hills
    ID
    2019-4553
    Category
    Administrative/Clerical
    Position Type
    Regular Full-Time
  • Overview

    As a Corporate Administrative Assistant, you will perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of CARD. This is an hourly, non-exempt, full-time (40 hours per week) position located in the corporate office.

    Responsibilities

    - Implement and represent CARD policy enthusiastically
    - Represent CARD professionally and ethically to internal and external stakeholders
    - Work effectively with management
    - Provide general administrative support as directed by senior management and direct supervisor. This includes but is not limited to data entry, filing, parcel assistance, in and outbound deliveries, etc.
    - Assist in ensuring communication between Headquarters, satellite offices, and patients’ families
    - Manage phone calls professionally, including but not limited to answering all incoming calls, triaging to appropriate parties and taking accurate and detailed messages
    - Manage incoming mail, including but not limited to logging incoming mail daily, and dissemination of mail
    - Manage faxes appropriately, including but not limited to identifying appropriate recipients and triaging within the same business day of receipt
    - Manage email communication professionally, including but not limited to responding in a timely
    manner, and responding with appropriate and well thought out information
    - Manage assigned long and short term projects effectively as directed by senior management and direct supervisor
    - Manage supplies, including but not limited to taking inventory, ordering, organizing deliveries for placement, placement of supplies in cabinets and other designated areas, and general upkeep of its organization
    - Assume responsibility for and maintain the privacy of patient and employee information, in addition to company business not shared publicly
    - Support staff as needed
    - Maintain all public areas, including the conference rooms, break rooms, copy rooms, training rooms, etc. so they remain clean, organized, and professional
    - Maintain accurate and timely records, including but not limited to work hours and department logs

    Qualifications

    - High School Diploma
    - 2+ years relevant work experience
    - Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
    - Strong verbal communication skills
    - Strong written communication skills

    - Good decision making and problem solving skills
    - Good time management skills/able to multitask
    - Self-motivated, and able to focus on given tasks
    - Works well in a team environment and also independently with little to no supervision
    - Basic knowledge of the use and care of office equipment such as phones, copy machines, fax machines, postage machines, etc.
    - Must have ability to safely lift, carry, push and pull up to 25 pounds. May be required to reach overhead, bend, stoop or kneel to perform tasks necessary for re-stocking inventory, and to regularly perform suite maintenance.

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