CARD

  • Administrative Assistant

    Job Locations US-VA-Alexandria
    ID
    2019-1707
    Category
    Administrative/Clerical
    Position Type
    Regular Full-Time
  • Overview

    ORGANIZATION:

     

    The Center for Autism and Related Disorders, Inc. (CARD) is among the world’s largest and most experienced organizations effectively treating children with autism and related disorders. With US and international reach, CARD touches the lives of hundreds of children and their families. Through a network of trained therapists, supervisors and researchers we develop and implement quality, comprehensive and personalized treatment programs which lead to success, and in many cases recovery.

     

    CARD was started in 1990 by renowned psychologist and early researcher of autism, Dr. Doreen Granpeesheh. She designed a unique treatment curriculum based on the Applied Behavior Analysis (ABA) method and built an organization of dedicated and trained staff. Currently CARD has over 200 US-based offices serving in the following states: California, Colorado, Texas, Nevada, New York, Illinois, Louisiana, Arizona, Massachusetts, Missouri, Oregon, Washington, and Virginia; in additional to servicing children and families world-wide. CARD’s goal is to become the worldwide leader of top-quality autism treatments.

     

    DESCRIPTION:

     

    The Administrative Coordinator (AC)/Scheduler assists the Operations Manager in the day to day operations of the center. The AC/Scheduler will work under the supervision of the Operations Manager. The AC will be responsible for assisting their Operations Manager in a variety of tasks, including but not limited to scheduling, payroll, billing, fiscal management, client/employee files, and various reporting.

    Responsibilities

    RESPONSIBILITIES:

    • Implement and represent CARD policy enthusiastically
    • Represent CARD professionally and ethically to internal and external stakeholders
    • Act as the receptionist for the center and maintain a warm and welcoming environment (answering phones, greeting patients, etc.) providing excellent customer service
    • Assists patients and clinicians during center based services
    • Responsible for reviewing timekeeping and billing system daily to ensure accuracy of all appointments
    • Maintain inventory of all company equipment (iPads, laptops, webcams, etc.)
    • Maintain accurate information within CARD’s business systems
    • Assist with the preparation and maintenance of employee and patient files in accordance with CARD policy and HIPAA standards
    • Responsible for day to day scheduling adjustments
    • Assist with major and minor scheduling changes
    • Assist with ensuring all staff have necessary credentials for services provided and submits required documentation to HR when needed
    • Assist with new hire and new client orientation process
    • Assist with payroll and billing
    • Assist with the evaluation and management of hourly staff
    • Assist with the overall financial health of the office (maintaining budgets, maximizing billable time, minimizing OT, etc.)
    • Attend required trainings and meetings
    • Assist in daily operations as directed by the Operations Manager
    • Assume the responsibilities of an Operations Manager in their absence
    • Must keep abreast of changing organizational needs as it relates to policies, business systems, legal practices, HIPAA compliance, and technology

    Qualifications

    RESPONSIBILITIES:

    • Implement and represent CARD policy enthusiastically
    • Represent CARD professionally and ethically to internal and external stakeholders
    • Act as the receptionist for the center and maintain a warm and welcoming environment (answering phones, greeting patients, etc.) providing excellent customer service
    • Assists patients and clinicians during center based services
    • Responsible for reviewing timekeeping and billing system daily to ensure accuracy of all appointments
    • Maintain inventory of all company equipment (iPads, laptops, webcams, etc.)
    • Maintain accurate information within CARD’s business systems
    • Assist with the preparation and maintenance of employee and patient files in accordance with CARD policy and HIPAA standards
    • Responsible for day to day scheduling adjustments
    • Assist with major and minor scheduling changes
    • Assist with ensuring all staff have necessary credentials for services provided and submits required documentation to HR when needed
    • Assist with new hire and new client orientation process
    • Assist with payroll and billing
    • Assist with the evaluation and management of hourly staff
    • Assist with the overall financial health of the office (maintaining budgets, maximizing billable time, minimizing OT, etc.)
    • Attend required trainings and meetings
    • Assist in daily operations as directed by the Operations Manager
    • Assume the responsibilities of an Operations Manager in their absence
    • Must keep abreast of changing organizational needs as it relates to policies, business systems, legal practices, HIPAA compliance, and technology

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